Repair Orders
Access and search repair orders with powerful filtering by status, date, customer, and vehicle.
What You Can Ask
Find Specific Repair Orders
Show me repair order 12345
Find RO number 789
Look up repair order for customer Sarah Johnson
Search by Status
What repair orders are in progress?
Show me all estimates
Find completed repair orders from last week
Which ROs are waiting for parts?
Search by Date
Show me repair orders from this month
Find ROs created in the last 7 days
What repair orders were completed yesterday?
Show me ROs between Jan 1 and Jan 31
Search by Customer or Vehicle
Find repair orders for customer 456
Show me all repair orders for Sarah Johnson
Find repair orders for VIN 1HGBH41JXMN109186
Show me ROs for vehicle 789
Examples by Role
Morning Meeting:
What repair orders are in progress today?
Show me yesterday's completed ROs
Customer Calls:
Find repair orders for John Smith
Show me open ROs for phone number 555-1234
End of Day:
How many repair orders did we complete today?
What's still in progress?
Monthly Reports:
Show me all completed ROs from last month
How many estimates did we create this month?
Status Values
| Status | What It Means |
|---|---|
| Estimate | Quote given, awaiting approval |
| WIP | Work in progress |
| Complete | Work done, ready for pickup |
| Posted | Closed and billed |
| Saved | Saved for later |
| AR | Accounts receivable |
Status Flow: Estimate → WIP → Complete → Posted
What You'll Get
Each repair order includes:
- RO number and ID
- Customer information
- Vehicle details
- Current status
- Services/jobs list
- Parts used
- Labor charges
- Total cost
- Created, updated, and completed dates
- Assigned technician
Technical Reference
Tool: repair_orders
Search and filter repair orders, or get a specific RO by ID.
Parameters
| Parameter | Type | Required | Description | Default |
|---|---|---|---|---|
id | number | No | Get specific repair order by ID | - |
search | string | No | Search by RO#, customer, or vehicle | - |
shop | number | No | Shop ID | Default shop |
start_date | string | No | Created after date (YYYY-MM-DD) | - |
end_date | string | No | Created before date (YYYY-MM-DD) | - |
status | string | No | Filter by status (comma-separated) | - |
customer_id | number | No | Filter by customer ID | - |
vehicle_id | number | No | Filter by vehicle ID | - |
limit | number | No | Max results (max 25) | 10 |
Result Limits
⚠️ Important: Results are limited to 25 repair orders maximum to prevent overwhelming Claude's context window.
If you query returns more than 25 results, you'll see a warning message like:
WARNING: ⚠️ SHOWING ONLY 10 OF 500 TOTAL REPAIR ORDERS ⚠️
To see more results, add filters to narrow your search:
- Use date ranges (
start_date,end_date) - Filter by status (
estimate,wip,complete) - Search for specific customers or vehicles